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Procedure Followed in Decision Making Process

Sl No	Activity	Level of Action	Time Frame
1	To receive application and put a diary number	One OTS Engaged in this work	Within 3 days
2	To mark application to concerned Section	One Senior Asst. Engaged in this work	Within 3 days
3	To dispose of the letter	Dealing Assistant of concerned Section	2-7 days

Norms for Discharge of Functions

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

Sl No	Name of Act, Rules, Regulations etc	Brief Gist of Contents	Reference No. if Any	Price in Case of Priced Publications
1	Municipal Act,1950	Municipal Act,1950 Urban Local Body Related Matters	-	-
2	Municipal Rules,1953	Urban Local Body Related Matters	-	-
3	Registration of Birth and death Act,1969.The Odisha Registration of Birth and Death Rules,2001	Birth and Death related matters	-	-
4	Registration of Marriage Certificate	Marriage Registration Act	-	-
5	Right Public Service	Right Public service related	-	-

Categories of Documents Under Control

Sl No	Nature of Record	Details of Information Available	Unit/Section where Available	Retention Period where Available
1	Cash Book Acquaintance Roll	Details of receipt and expenditure & staff salary bill etc	Accounts Section	12 years
2	Service Books	Details of Service Particulars of staff	Establishment section	12 years
3	D.C.B. & Collection record maintain	Details of collection and supervision	Tax section	7 years
4	Maintenance of case record & stock and store (Dev)	Details of records maintain in development section	Public Work Section.	7 years
5	Receipt of cash received from collection staffs	Details of collection etc.	Cashier	7 years
6	Receipt and Issue Register	Letter receipt & dispatch	Issue and Dispatch Section

Particulars of Arrangement in Formulation of Policy

Sl No	Name and Address of the Consultative Committees/Bodies	Constitution of the Committee Body	Role and Responsibility	Frequency Meetings
1	Koraput Municipality	Council including ,One Chairperson, One Vice-Chairperson	As Contemplated in municipal manual	Monthly

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